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Senior Office Coordinator

  • Dubai


Senior Office Coordinator

We are looking for a passionate person Office Coordinator that will join our Facilities Management team in Dubai, overseeing our offices in UAE and South Africa. This individual will take a phenomenal deal of pride in ensuring the smooth operation of Spotify’s office. As a part of the Global Workplace Services (GWS) team you will be in charge of keeping our space tidy, organized, full of what everyone needs and running like a well-oiled machine.
What You’ll Do

Collaborating closely with building management for operations and maintenance
Assisting with the coordination and set up of special events within the office
Assisting with onboarding and welcoming new employees
Collaborating with the catering team or/and vendors to coordinate the local food and beverage services, organize and maintain inventory of pantry and office supplies
Working collaboratively with vendors or/and suppliers (incl. janitorial, security, etc.), being their “go-to-person”
Responsible for office-related purchases and follow-up financial management
Supervising and completing requests via ticketing system
Introducing and establishing tools to improve the office or/and employee experience (visitor management, shipping/receiving, communications, internal websites, etc.) locally
Establishing positive relationships and communication within different teams to meet business and operational needs (IT, HR, Health & Safety, Security, etc.)
Assist in developing and coordinating annual facilities operating budget
Negotiate all facilities service contracts to improve cost efficiency
Handle and be responsible for all facilities vendors (such as cleaning, repairs and maintenance team) onsite
Handle and resolve all facilities/maintenance tickets through our Jira system in a timely manner
Ensure compliance with local health and safety standards and industry codes
Handle preventive and emergency maintenance of facility equipment, including but not limited to heating, ventilation and air conditioning (HVAC), lightings and kitchen appliances
Act as an extension of the global Community Experience team in your local office
Who You Are
You have at least 4 to 5 years of experience in a similar role
Excellent verbal and written communication and social skills, proficiency in English and Arabic
You are a passionate colleague and you have excellent communication skills and an ability to remain calm in complicated situations
You have good self-management skills and a can-do-attitude
Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.

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