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Receptionist/ Administrator

  • Dubai

Michael Page

About the job
Global business |Scope for growth

About Our Client

Our client is a reputed global Financial Service Company in Dubai, they are in an expansion phase and are looking to hire a Receptionist/ Administrator for their office in DIFC.

Job Description

The responsibilities for the Reception/ Administrator roles are below:
Provides a warm, friendly, and professional greeting to all those who enter the office. Be the first and last point of contact for our guests
Responsible for all meeting room allocations and smooth running, ensuring the rooms are impeccably presented for all meetings and that the required room set up is prepared in a timely manner. Coordinate with IT to ensure the necessary resource (laptop, WebEx MS teams etc) is available and set up for the meeting
Direct visitors to the allocated meeting room and ensure visitors are offered tea, coffee, or water at the start of the meeting
Maintain guest register as required in accordance with company policies
Notifies the team (in person) prior to visitor arrival what room has been allocated for the meeting and again notify the team once the visitor has arrived
Assist with calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings
Coordinate and assist with travel and accommodation for incoming staff and where required with staff travelling abroad
Assist with planning and organization of office team events
Assist with office operations and maintenance to ensure high level of client experience
Oversee management of office supplies for pantry, printer and stationery
Update staff lists and contact details regularly
Coordinate with IT and HR to ensure new joiners have the necessary resources (laptop, screen, access cards, parking space etc)
The Successful Applicant

The ideal candidate for this role:
3 – 4 years of support and reception experience with a global Financial Service company or other professional service company
Western-educated candidates preferred
High-level diary management. Ability to coordinate in different time zones.
Strong interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
Excellent English communication skills and the ability to work in Teams and as well as independently
Switched on personality and a positive attitude

Candidate needs to have UAE experience and be based in UAE to be considered for the role.

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