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Front office Assistant

  • Dubai


As the Office/Showroom Assistant and Receptionist, you will serve as the primary point of contact for both employees and visitors, extending a warm welcome upon their arrival and providing guidance as needed courteously and professionally. Your responsibilities will include supporting various office functions and assisting the Office Manager in ensuring smooth operations throughout the business with efficiency and punctuality.

Key Responsibilities

To maintain effective and efficient operations within the PVH Dubai Office, the responsibilities of this role include but are not limited to:

  • Serving as the initial point of contact for all visitors and guests, offering a welcoming demeanor and directing them to appropriate departments.
  • Upholding a personal and professional conduct that aligns with the brand’s standards.
  • Handling incoming calls, screening them as necessary, and redirecting to relevant departments.
  • Managing calendars for meeting rooms and arranging catering when needed.
  • Overseeing the ordering process and maintaining records of incoming and outgoing deliveries for PVH.
  • Generating purchase orders and invoices for Office and HR, overseeing office and dry goods inventory, and reconciling cash receipts for PVH expenses.
  • Ensuring compliance with health, safety, and security regulations during working hours and in emergency evacuations.
  • Maintaining organized records for easy retrieval by relevant personnel.
  • Coordinating inbound and outbound packages and deliveries.
  • Promptly escalating any cleaning, maintenance, or IT issues.
  • Providing general administrative support for all office functions when needed.
  • Support the HR Team in liaising with Immigration Partner for all matters related to work permits, visas and cancellation.
  • Supporting the Office Manager in coordinating various events such as Market Launches, Associates
  • Events, and internal or external workshops/trainings.
  • Serving as the onsite Fire Warden and First Aider.

The Ideal Candidate

  • The ideal candidate will have 1-2 years of experience in Office Facilitating or Front of House roles.
  • You’ll need to be a proactive self-starter with a proven ability to work both independently and collaboratively within a team setting.
  • A positive, can-do attitude, coupled with energy and enthusiasm, will be essential for success in this role.
  • You should demonstrate self-motivation and a drive to excel.
  • Strong organizational skills and attention to detail are a must.
  • Excellent communication skills, both verbal and written, are required.
  • You must be adept at managing multiple priorities and multitasking effectively.
  • Be valued.
  • At PVH, we recognize that our people are our greatest asset. That’s why we prioritize the health, happiness, and wellbeing by offering a comprehensive benefits package that goes beyond the basics. We want to create a culture of care that fosters loyalty, commitment, and a sense of belonging, and we’re proud of it.

Health & Wellbeing – wellbeing programs, premium subscription to headspace, volunteering programs.
Develop – PVH University curates and delivers training programs for you to continuously develop your professional and personal goals.
Be at the forefront – stay closely connected to our brands, Calvin Klein and Tommy Hilfiger, and be part of market launches and receive employee discounts!

Be part of it.

PVH Europe and our brands, TOMMY HILFIGER and CALVIN KLEIN, are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. We believe we are bettered by all forms of diversity,and take pride in working with top talent from every walk of life and corner of the world. In the spirit of inclusivity, qualified applicants will be considered without regard to age, ethnicity, ability, gender, gender expression, gender identity, nationality, race, religion or sexual orientation.

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