Dynamic and detail-oriented Executive Assistant with a proven track record supporting senior executives at Fitness First Landmark UAE. Committed to maintaining confidentiality and delivering exceptional administrative support in a fast-paced environment. Executive Assistance: o Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and organizing travel and visa arrangements and accommodation. o Act as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and confidentiality. o Serve as a liaison between the CEO and other departments, relaying messages, requests, and directives as needed. o Handle incoming calls and correspondence, prioritizing and responding appropriately. o Responsible for organizing travel and visa arrangements and accommodation for all Head office staff. · Trade Licenses: o Responsible for new and renewal of trade licenses for all Fitness First entities. o Responsible for Ejari / Tenancy contract renewal for Fitness First clubs. · Office Management and administrative support: o Maintain office efficiency by implementing and managing administrative systems, procedures, and policies. o Prepare and submit expense reports, monitor budgets, and track expenses related to CEO's activities. o Perform general administrative tasks such as filing, scanning, and data entry. o Handling petty cash for office purposes. o Coordinate office maintenance and repairs as necessary. o Support in office supplies procurement, inventory management, and vendor relationships. o Coordinate and organize office events and responsible for catering, decoration, etc. Qualifications · Executive Assistance: o Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and organizing travel and visa arrangements and accommodation. o Act as the primary point of contact between the CEO and internal / external stakeholders, demonstrating professionalism and confidentiality. o Serve as a liaison between the CEO and other departments, relaying messages, requests, and directives as needed. o Handle incoming calls and correspondence, prioritizing and responding appropriately. o Responsible for organizing travel and visa arrangements and accommodation for all Head office staff. · Trade Licenses: o Responsible for new and renewal of trade licenses for all Fitness First entities. o Responsible for Ejari / Tenancy contract renewal for Fitness First clubs. · Office Management and administrative support: o Maintain office efficiency by implementing and managing administrative systems, procedures, and policies. o Prepare and submit expense reports, monitor budgets, and track expenses related to CEO's activities. o Perform general administrative tasks such as filing, scanning, and data entry. o Handling petty cash for office purposes. o Coordinate office maintenance and repairs as necessary. o Support in office supplies procurement, inventory management, and vendor relationships. o Coordinate and organize office events and responsible for catering, decoration, etc.
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