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Administrative Assistant Projects

  • Dubai


Experience Of Projects In Oil/gas/engineery Industries Mandatory

Compile and maintain rotation schedule for the project.

Review related supplier Invoices – hotel,etc

Book flights & mycab arrangements

Book Hotels and visa arrangements

Collate time sheets

Compile and maintain employee matrix to include list of insurances, along with separate spreadsheet to track visa status

Coordinate for the inclusion and deletion of members.

Petty cash

Provide corporate support for typing, filing, photocopying, scanning, faxing, editing etc.

Organize for general office supplies – stationery etc

provide administrative support in the preparation of tender and contractual submission to various customers

Update employee training recordsCouriers/Mails/Faxes

Update office phone directory/extension list

Sort out travel Invoices with job numbers

Attached supporting costs and provide summary

Assist in General accounting and administration duties

Compile and maintain mobilisation / utilisation schedule

Ensure Sales handover form is received prior to mobilisation of jobs

Responsible for collating travel costs and 3rd party costs where relevantProvide day to day administrative support which includes all travel arrangements, visa processes, trainings, certification, FTWs, insurances prior to mobilization.

Administer HR-related documentation, such as passport and visa copies, training certificates, CV and other related admin documentation.

Maintain Leave Register and supporting leave forms

Calculate Manhours, Headcount, Sick Leaves etc

Prepare HR Induction packages for new joiners

Maintain demob checklist and ensure smooth exit process of leavers including visa cancellation

Liaise with PRO for all local processes and ensure compliance of local laws etc

Responsible for collating consultant monthly timesheets

Assist with setting up office leases and other branch registration requirements as requested

Responsible for execution of engineers mobilisations – Flights hotel visa training

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