Accounting Clerk and Procurement Assistant

Job Description

Job Summary
The Accounting Clerk will perform complex clerical, bookkeeping, accounting, procurement assignments and prepare

accounting statements and financial reports.
Duties/Responsibilities
Accounting:
Accounts data entries including but not limited to purchase invoice postings, sales invoice processing, Petty Cash and Bank reconciliations.
To provide timely and accurate support/advice to internal and external customers.
Manage Receivables and Payables efficiently.
Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.

Take control of fabric stock count reviews, assist with investigation where needed and post variances.
Inventory adjustments for Raw Materials and Finished goods as necessary.
Maintains the general ledger.
Assist Finance Manager with Month Close preparation, reconciliations, and month close GL entries as well as annual audit.
Ad hoc reports and tasks as allocated.
Accounts Receivable:
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Creates invoices according to company practices; Consignment customer invoicing from customer reports provided and submits invoices to customers.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
Creates reports regarding the current status of customer accounts as requested.
Researches customer discrepancies and past-due amounts with the assistance of the Finance Manager and other Sales Team.
Collaborates with the Finance Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
Assists in generating monthly billing statements based on the general ledger.
Assists Finance Manager in reconciling revenue accounts each month.
Copies, files, and retrieves materials for accounts receivable as needed.
Relays changes of information to appropriate employees.
Ad hoc reports and tasks as allocated.
Procurement:
Reviews cost proposals and pricing information.
Fabric and accessory ordering, Fishbowl PO entries. Follow up to ensure on time delivery.
Ensure paperwork is correct when goods arrive in Jebel Ali and arrange transport for all orders if/when needed.
Prepares and administers contracts and purchase orders with specific vendors.
Confirms that terms and delivery dates are accurate.
Evaluates competence of vendors and reviews their invoices for accuracy.
Maintains database regarding vendors performance and quality of product.
Performs other related duties as assigned.
Ad hoc reports and tasks as allocated.

Requirements
Education

Minimum of Bachelor’s Degree in Accounting/ CIMA. (essential).